Tencia’s debtors’ management module provides a comprehensive system for tracking essential customer sales and credit information. With a user-friendly interface, it allows you to monitor outstanding balances efficiently and perform detailed inquiries, ensuring up-to-date information for effective customer follow-up and collections.

Key Features of Debtors Management

  • Invoice Processing: Set up and automate invoice processing for debtor groups.
  • Customer Setup: Configure customers as various debtor types, including weekly, fortnightly, or monthly debtors.
  • Exception Reporting: Generate exception reports for better management insights.
  • Parent Account Consolidation: Combine debtors into parent accounts when issuing debtor statements.
  • Customisable Interface: Tailor user interface screens to streamline data entry processes.
  • Settlement Discounts: Automatically calculate settlement discounts where applicable.
  • Flexible Transaction Inquiries: Use the flexible transaction inquiry screen to view and analyse current and past transactions.
  • Open Item and Balance Forward: Manage both open item and balance forward debtors.
  • Up-to-Date Information: Review current balance and transaction details for each customer account.
  • Future Period Posting: Post transactions to future periods as needed.
  • Credit Limits: Apply dollar and credit limits to individual debtors.
  • New Debtor Creation: Create new debtors while performing invoice entry.
  • Aging Debtors Report: Generate and preview aging debtors reports and customer transactions on-screen.
  • Statements and Invoices: Send statements and invoices to customers’ billing or email addresses.
  • Customised Documents: Create customised statements and invoices.
  • Credit Limit Notifications: Receive automatic notifications when debtors exceed their credit limits.
  • User-Defined Fields: Use up to 10 user-defined fields in the Debtors master file.
  • Hold Values and Alter Pay Dates: Put values on hold and modify pay dates as necessary.
  • Multi-Level Dissection: Perform multi-level dissection by sales code, area code, and customer type.
  • Service and Stock Invoicing: Handle service and stock invoicing with unlimited text or stock images.
  • Interest Charges: Calculate and generate invoices for interest charges on overdue accounts.

Reporting Capabilities

Tencia’s debtors’ management module offers extensive reporting options to provide clear insights into your financial status:

  • Summary and Detailed Trial Balance: Monitor overall and detailed account balances.
  • Statements: Generate and send statements to customers.
  • Debtor Account Ledger: Maintain a detailed ledger of debtor transactions.
  • Transaction/Tax Listing: List current transactions and daybook entries.
  • Sales Analysis: Analyse sales by debtor and sales codes, both summary and detailed.
  • Exception Reporting: Create exception reports for better management.
  • Name and Address Listing: Generate name and address listings and labels.
  • Sales Commission Report: Track sales commissions accurately.

Tencia’s debtors’ management feature is designed to provide businesses with the tools needed for efficient management of customer accounts, enhancing financial control and operational efficiency.