There are days when we all are less efficient. With a few tips and tricks, your team will have fewer inefficient days, making it easier to stay on top of tasks, meet deadlines, and keep clients happy. Enhancing your efficiency starts with a shift in mindset and the willingness to try things differently. Some habits are formed based on how staff have been onboarded and trained to do their jobs; other times, they are entirely subconscious. Changing habits can change how efficient employees are. To that end, here are five tips to enhance your workplace efficiency.
Create Efficient Workplace Processes
As time passes, we may form long processes for our employees to complete tasks. The problem is that sometimes these tasks are redundant, making staff less efficient. By discussing these processes, you can determine which aspects are unnecessary and unproductive. Take the time to map these processes, discuss them with your team and eliminate certain elements where possible. This will also foster open discussion, and your team will be less frustrated too.
Say No to Multitasking
Neuroscientist Earl K. Miller believes that multitasking is not humanly possible because our brains cannot instantly switch from one train of thought to another. One of the worst things employees can attempt is multitasking. Even keeping an email tab open to answer emails while doing other work destroys concentration. Encourage staff to complete one task before starting another and ask them if they are busy before diverting their attention elsewhere.
Limit Unproductive Meetings
Many meetings make for perfectly good emails. When calling meetings, bear in mind the time constraints and workload of those in attendance of the meeting. Typically, meetings are called to discuss matters of importance, but it is essential to ensure only those who need to be there attend. To stay on topic and further save time, make a list of what needs to be discussed and stick to it.
Happy Employees Are Efficient Employees
Your team will be more efficient when they are happy. Not everyone has the same needs, but you can improve the workplace by keeping your staff happy with just a few tweaks here and there. Simple things such as encouraging a healthy work/life balance, offering flexible hours, and allowing employees to work from home help improve morale. Employees who take regular breaks as needed are also more efficient because their brains will be less fatigued, so don’t frown on coffee breaks.
Streamline Processes with Efficient Software
Finding the right software is key to speeding up certain processes and freeing your employees to perform other tasks that require a more personal touch. With the right software, employees can track the time taken to perform tasks, manage projects, and help manage sales and finance better, and that’s just the tip of the iceberg.
A comprehensive business software package offers you even more than the basic tasks software can assist you with. If you are ready to invest in easy to use, scalable business software to enhance your workplace efficiency, get in touch with us today to book a product demonstration.